Simpler planning for organizers. Stronger controls for procurement. Lower spend for all.
Venues contacted, offers and the reason for the choice, all in one report. You only raise the PO.
Dates, guest count and what the event needs, like an event space or hotel rooms. It takes a few minutes.
Documented supplier selection for every event
Which venues we contacted, how each one responded and which the organizer chose.For every event, you have a record of which venues we contacted, how each one responded and which venue the organizer chose. Plus the basis for raising your purchase order.
- Every venue contacted, including declines and non-responses
- A timestamp for every step, recorded automatically
- Prices and terms side by side
- Confirmed prices line by line
- Venue company ID, VAT ID, your PO number
You keep control of purchasing
We switch on procurement mode for your company. There is nothing for you to set up.We switch on procurement mode for your company. It applies to every request organizers submit through Lemondia. There is nothing for you to set up.
Documented three-quote exceptions
If fewer than three offers come in, the report shows how many venues were contacted.If fewer than three offers come in, the report shows how many venues were contacted, which supports the exception.
The organizer can explain the choice
For example price or dates. You will find the reason in the report.They can add a reason, like price or dates. You'll see it in the report.
The purchase order stays in your system
You raise the purchase order as usual, say in SAP. No integration needed.
Approval before the venue is confirmedComing soon
The organizer proposes a venue with a reason, and you confirm it. The approval is recorded in the report.The organizer proposes a venue with a reason, and you or a named approver confirm it. Every approval is recorded in the supplier selection report.
Hand-picked premium spaces
Explore our highest-rated venues, ideal for creating unforgettable team experiences
Wellness hotel Vista Dolní Morava
Purkrabství Vyšehrad
Ztracený Mlýn
From boutique hotels to global brands
Which company event are you planning?
For every type of event, we've picked venues that suit it.
Common questions
How does Lemondia make money, and who pays for the service?
Lemondia earns a commission paid by the venue, and only on a confirmed booking. For organizers the service is free today: you pay nothing for the request, the offer comparison or the booking. Venues pay nothing to register or to submit an offer.
What commission do venues pay, and is it included in the offer price?
The standard commission is 15% of the base offer, meaning accommodation, room and equipment hire, basic catering and parking. Lemondia adds nothing to the price in the offer: the venue sets the price and pays the commission from its share. Some venues have an individually agreed lower rate.
Can a venue offer a lower price directly than via Lemondia?
Lemondia does not require price parity from venues. Every venue knows, however, that it always competes for your request with at least three others, and prices its offer to win.
Do commissions affect the ranking or recommendation of venues?
No. Neither the commission rate nor any payment affects the ranking of venues, and a position cannot be bought. The recommended order reflects how well a venue fits your brief and how reliably it answers requests. Sorting by distance or rating is left completely untouched. You decide which venues receive the request.
Can we choose which venues to contact ourselves, including venues that are not on Lemondia?
Yes, and that is exactly what Lemondia is built on. Only you decide who receives your request. We are not limited to venues that are already under contract with us: if you want to contact a venue that is not on Lemondia yet, our team adds it and sends it your request.
Can offers be compared on a like-for-like basis, including total costs?
Yes, this is a core function of the platform. Venues usually send offers in different formats and as email attachments; we convert them into one structure: room and equipment hire, accommodation, catering, parking and other items. You compare all offers side by side in the same breakdown, each with the price excluding VAT, the amount of VAT and the total price.
Does the platform keep a complete audit trail, and can it be exported?
Yes. For every request the platform keeps the venues contacted with the time sent, their responses including reasons for declining, the offers received and the final selection with its justification and the purchase order number. The record can be exported as a PDF report. Communication with venues is stored on the platform; it is not part of the PDF report yet, and we will add it on request.
Who invoices, and who is liable for cancellation or refunds?
The contract for a specific event is made solely between your company and the venue; Lemondia is not a party to it. The venue is responsible for delivering the services, for cancellation terms and for refunds, under the terms stated in its offer. Lemondia issues the deposit invoice in the name and on behalf of the venue; the venue issues the final invoice directly. By default the organizer pays the deposit into Lemondia's account, and Lemondia passes it on to the venue once it arrives. If your internal payment rules require it, the deposit can also be paid directly to the venue. In a dispute, you get the full documentation of the request and the order.
What would happen to confirmed bookings if Lemondia ceased operating?
Confirmed bookings do not depend on Lemondia operating. The contract is made directly between your company and the venue, and both parties hold the order and all documents. The platform runs on Microsoft Azure in Western Europe with geo-replicated backups.
Common questions
A demo first, then your first event
We'll get in touch to schedule a demo. You can start for free.We'll get in touch to schedule a demo. If you want to go ahead, we switch on procurement mode for your company. You can start for free.
